Contractors typically perform the highest risk work at events and regulators have high expectations of those engaging contractors to take responsibility for confirming and documenting that they have appropriate safe systems of work, valid licenses/permits, suitable insurance coverage and they're inducted correctly.
This can be very difficult to manage without using an online framework like EventManage to flag potential gaps and keep track of the data flowing between Event Managers and the Event Contractors. |
Expressions of Interest for Councils - Process Automation
We recently partnered with iCognition to create EventManage which is a tool for council event management that automates the process of capturing, maintaining and auditing safety compliance-related documentation from contractors.
EventManage improves the risk management of contractors through a system that delegates responsibility for providing and maintaining valid documentation to the contractors themselves, then automatically manages and follows up expired or overdue actions.
Fun Fact: Using our automated system, you choose from four settings to follow up your contractors: perhaps pester often with the “Mad Dog” setting, or provide gentle reminders with the aptly named: “Gentle Nudge”. The choice will be yours. |
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EventManage has been designed to create significant time-saving efficiencies with this delegated workflow, automated follow-up and provide the ability to create and deploy online inductions specific to individual events, sites and/or professions.
How could automating compliance
management help your team?
Further Details:Before our team created this technology platform, we conducted some research with councils located throughout Australia and made some interesting discoveries.
Many compliance and event managers were tired of having to put the leg work into chasing up contractors for compliance-related documentation such as licences, permits, certificates and copies of insurance. We found there was genuine demand to find ways of improve efficiency and reducing risk. |
EventManage is the only digital framework you'll need to ensure compliance is achieved with the contractors you use for your events.
In 2018, Contractor-HQ team built EventManage their suite of compliance platforms based on market research which indicated that there (still) were many opportunities for organisations who run multiple medium-large scale events per year to improve efficiency when giving each of your suppliers the green compliance tick.
THE TEAM mapped out the legislation and have created an automated system that identifies the tag of all suppliers you've added and manages the following up process. The reminders can be configured and ensure that your suppliers won't stop until they've uploaded all required documentation for review. When using EventManage, the "name of the game" is focusing on the RED and ORANGE cogs and turning them into GREEN cogs. Once you have added the supplier to the event, the system takes over and notifies the supplier contacts of exactly what to do next. |